Staff Roles & Access
Dedicated access controls for School Administrators and Classroom Teachers.
Roles & Permissions Overview
- Administrator (Registrar): Full school-wide oversight across all grade levels and sections. Registers new learners, edits all student fields, modifies formal enrollment standing, manages school settings and document requirements, creates staff accounts, audits all system logs, and exports DepEd reports.
- Teacher / Adviser: Focused access scoped to assigned advisory sections. Teachers can register new students, view assigned section rosters and virtual folders, edit permitted learner details (LRN, Name, Sex, Birth Date, 4Ps), upload scanned documents, and submit batch print requests.
- Data Accountability & Security: The system enforces role-based access control (RBAC) across both client interfaces and the backend API, logging every modification with timestamps and user identifiers.
TIS-RMS separates responsibilities into two distinct user roles to ensure smooth daily operation while safeguarding the integrity of official learner records:
| Feature / Action | Administrator | Teacher / Adviser | Notes |
|---|---|---|---|
| View Dashboard | School-Wide | Assigned Sections | Teachers see counts and attention lists for their assigned advisory sections |
| Register New Students | Allowed | Allowed | Both roles can register new learners into the system (Manual, OCR, or CSV) |
| Edit Student Details | Full Edit | Permitted Fields | Teachers can edit LRN, Name, Sex, Birth Date, and 4Ps status; Admin can edit all fields |
| Edit Student Status / Enrollment Standing | Allowed | Restricted | Admin updates formal standing (Enrolled, Transferred, Dropped, Graduated, Inactive) |
| Upload Student Documents (SF9, PSA) | Allowed | Allowed | Both roles can upload files directly into student virtual folders |
| View Student Folders | All Sections | Assigned Sections | Scoped by teacher's advisory class section assignments |
| Archive & Restore Records | Allowed | Restricted | Admin archives inactive students or restores archived files |
| Batch Print Records & Pickup Alerts | Allowed | Allowed | Both roles can queue documents, print batches, and email pickup notifications |
| Reports & DepEd Transparency Board | Full Access | Restricted | Admin-only module for compliance metrics, storage usage, and Excel export |
| User Account Management | Allowed | Restricted | Admin creates staff accounts, toggles activation, and resets passwords |
| Activity History Auditing | Full (All Logs) | Permitted Logs | Admin audits all logs and login sessions; Teachers view their permitted actions |
| Manage Settings & Requirements | Allowed | Restricted | Admin configures academic setup, document checklist items, and auto-archiving |
| Manage Own Profile & Password | Allowed | Allowed | Both roles can update their personal profile info and change passwords |