Module 5: Batch Print Records

Multi-document queue management, format conversion, and automated email pickup notifications.

Batch Print Highlights

Print List Queue: Review queued documents, remove items individually, or clear the entire queue before sending jobs to the printer.
Student Pickup Notification: Automatically notify learners or parents by email with pickup date, designated office counter, and special instructions.
Print History Audit: Maintain a searchable historical record of all completed print batches.
Batch Printing with Format Conversion: Print multiple files across students in one pass; Excel files automatically convert to PDF with user confirmation.

The Batch Print module streamlines document fulfillment for transcript requests, graduation packages, and DepEd compliance portfolios. Staff can queue records directly from the document explorer or preview modal.

Admin & Teacher Side: Managing the Print Queue

Both Administrators and Teachers can utilize the print list modal to manage print jobs:

Review & Edit Queue: Opens a modal displaying all documents currently staged for printing. Staff can inspect file thumbnails, delete individual entries, or clear the entire queue.
Direct Queue Ingestion: Documents can be added to the print queue instantly from document previews, folder views, or table action menus.

Batch Print Queue Modal & Document Review
Print queue manager showing queued files, page counts, clear queue options, and batch print triggers

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Student & Guardian Pickup Notification

When requested documents are printed and ready for collection, staff can send an automated notification directly from the print modal:

Student/Guardian Email: Enter or confirm the registered recipient email address.
Pickup Date: Specify when the physical documents will be available for pickup at the school office.
Office Notes or Instructions: Include special requirements such as valid IDs, authorization letters, or office counter locations.

Student/Guardian Email Pickup Notification Form
Integrated email alert form specifying pickup date, office instructions, and document readiness

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Print History & Batch Conversion

Print History: Keeps an accessible audit log of past print jobs, showing filenames, requester, and timestamps.
Batch Printing & File Conversion: Send multiple learner records to the printer in a single coordinated print operation. When Excel-based records are queued, the system automatically converts them to PDF and displays a confirmation dialog.

Print History Audit Log
Chronological record of past print batches with requester names, document counts, and timestamps

Click to enlarge