Module 4: Student Archives
Separate historical record storage, virtual archive envelopes, and configurable automatic archiving.
- Isolated Historical Storage: Archived records are segregated from active rosters to prevent accidental modification while keeping records readily retrievable.
- Archived Virtual Folders: Inspect stored documents and past submissions inside an archived student's dedicated folder.
- Document Archiving & Restoration: Move individual files to the archive or restore them back to active student checklists when permitted.
- Automatic Archiving: The system automatically evaluates learners without active enrollment after a configured grace period. Configure this in Automatic Archiving Settings.
The Student Archives module safeguards historical learner folders, transcripts, and certificates for graduated, transferred, or inactive students. Archived records remain searchable by LRN or name, allowing the school registrar to issue credentials years after a student has departed.
Archive Records Management
TIS-RMS strictly separates archived records from current academic cohorts:
- Separation of Records: Displays archived student records and documents independently from active records, ensuring that historical searches never clutter active classroom management.
- Student Archives Folder View: Administrators can open any archived student's folder to view, preview, or download their stored documents.
- Document Archiving & Restoration: Active documents can be relocated to the archive repository, and previously archived documents can be restored back to active student checklists whenever permitted.
Searchable archive repository keeping historical student profiles cleanly segregated from active rosters
Archived virtual folder view showing historical SF9/SF10 documents and one-click file restoration
Automatic Archiving Engine
To minimize administrative overhead at the end of each school term, TIS-RMS features an automated background archiving engine:
- Grace Period Evaluation: The system automatically identifies students who no longer possess an active enrollment in the current academic year after the expiration of a configurable grace period.
- Configurable Rules: Administrators can fine-tune the grace period and automatic schedule in the Automatic Archiving Settings panel.